Internal and External Blockchain Auditing- For When You Want To Be Sure The Job Has Been Done.

09 Aug 2019

VeriDoc Global

Companies often have policies and procedures in place, initiated in the hopes that staff can operate within a safe environment, for the safety of their consumers and staff alike. Often policies and procedures can include safety checks, service checks and product checks, all put in place to prevent disaster befalling the staff, the consumers or the expensive machinery. Some corporations especially those in food safety have a heavy reliance on machinery usually leading to strict use and safety guidelines to protect all those involved.

Technology in this day and age allows many of us to graduate from a time when all that might have been required, was a laminated piece of paper that was checked off and then wiped over and cleared for the upcoming week, or maybe a piece of paper submitted in a pigeon hole, filed and stored but most of the paperwork was often not accessible.

How did you know that oil had been changed? Or that a machines filter had been replaced?

You didn’t, you hoped that all the staff were as vigilant as each other in the hopes that something was not missed. The reality is there is plenty of human error.

In an article listed How Inefficient Processes Are Hurting Your Company, seen here.

It lists poor systems integration as one of the second leading causes for internal struggle.

Employees are forced to continuously shift between disparate sources of information, resulting in productivity issues and even greater employee churn.

The improvement of internal and external auditing could not come any sooner as tracking and traceability grows into something so much more than it once was, to have the ability to check a machines monthly service list and know within seconds that all checks had been electronically signed off, it could not only save time but ensure the key principles of equipment safety.

While transparency always walks hand in hand with accountability, an auditing system for internal and external users could be crafted from the same system allowing the viewing of Internal auditing for products and machinery. The technology for this is already supplied by VeriDoc Global providing external use for customers to connect to system information such as batched time and transportation for supply chain applications as well as giving prospective customers the chance to see where the product has come from and the standards in which the product has been handled.

The patented QR code blockchain solution involves embedding a QR code on an item with a unique digital hash inside the QR code. The hash holds a string of information that is then placed on the blockchain network for security, verification, and more importantly end-user validation. By using a QR code reading app on any smartphone, a supervisor can scan the QR code on a machine, and receive the necessary information supplied for that level of access, in this case, service history. Another staff member that is required to service a machine may scan the devices QR code and receive a prompt to replace a part that may be due for service and can electronically sign off having done so.

It can also add time and location stamps along with any additional information such as batch numbers for product recalls, machinery manuals, service history, part replacement inventory or even any invoices associated with external repairs or parts purchased.

With software tailored to your organizations needs, VeriDoc Globals finished patented solution provides room to grow as the world hurtles closer to more encompassing cloud and blockchain based technology, not only does VeriDoc Global operate on these platforms but provides leading tech, paving the way for further advancements.

Auditing internally or externally never looked so easy, keeping it simple for all staff involved holding everyone accountable with their own logins and level of access to the platform with custom search options for service records and if necessary, alerts when staff need reminders.

The possibilities for the technology could be endless as the inter-weaved uses for Veridoc Globals QR code technology becomes the building blocks for business, as we step further into 2019 there will no longer be a need for the term ‘human error ’ when it comes to auditing.